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Getting Started

Setting up your business on MyBooks is quick and easy. Follow these steps to get your account ready for day-to-day operations.

1. Complete Your Business Profile​

Before you start creating invoices, ensure your business details are accurate:

  1. Navigate to Settings > Business Profile.
  2. Upload your Business Logo.
  3. Enter your Business Name, Address, Phone, and Email.
  4. Enter your GSTIN and other tax registration details (if applicable).
  5. Set your Base Currency and Financial Year start month.

2. Set Up Your Chart of Accounts​

MyBooks comes with a default chart of accounts suitable for most businesses. If you need to customize it:

  1. Go to Settings > Chart of Accounts.
  2. Review the default accounts under Assets, Liabilities, Income, and Expenses.
  3. Add any custom account heads your business needs.

3. Configure Tax Rates​

Set up the tax rates applicable to your region:

  1. Go to Settings > Taxes.
  2. Add tax rates (e.g., GST 5%, 12%, 18%, 28%).
  3. Create Tax Groups if needed (e.g., IGST 18% = CGST 9% + SGST 9%).

4. Set Up Print Templates​

Customize how your invoices and other documents look when printed or emailed:

  1. Go to Settings > Print Templates.
  2. Choose a template style and set your preferred colors and font.
  3. Configure what fields appear on your invoice (e.g., Terms & Conditions, Bank Details).

5. Configure Auto Numbering​

Define the numbering format for your documents so they are sequential and meaningful:

  1. Go to Settings > Auto Numbering.
  2. Set prefixes and starting numbers for Invoices, Bills, Estimates, etc. (e.g., INV-2024-001).

6. Enter Opening Balances​

If you are migrating from another system, enter your account balances as of your start date:

  1. Go to Settings > Opening Balance.
  2. Enter the balances for each account (bank accounts, receivables, payables, etc.) as of your cutoff date.

See the full Opening Balances guide for a step-by-step walkthrough.

7. Invite Team Members​

If you have a team, you can add them to your MyBooks account:

  1. Go to Settings > Users.
  2. Click Invite User.
  3. Enter their email address and assign a role (e.g., Admin, Staff, or a custom role).

See Users and Roles for details on permissions.

8. Import Your Data​

If you're moving from another system, you can import your existing data:

  • Contacts: Import Customers and Vendors from CSV/Excel.
  • Items: Upload your product catalog.

See the Data Import & Export guide for instructions.

Tip: Wherever you are in MyBooks, click the search icon in the top header to open Global Search. Type at least 3 characters to search across your Contacts, Items, Transactions, Payments, Ledger/Journals, and Bank Transactions at once, and click any result to jump straight to it.

Once you're set up, here are some good next steps: