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Understanding Reports

MyBooks transforms your daily transaction data into meaningful financial insights. Access all reports from the Reports module in the sidebar.

Core Financial Reports​

Profit & Loss (P&L)​

Shows your revenue minus expenses over a selected date range. Tells you if your business is profitable.

  • Filter by date range, contact, or account.
  • View a 12-Month P&L to compare performance month-by-month across the year.

Balance Sheet​

A snapshot of what the business owns (Assets), owes (Liabilities), and the net worth (Equity) at a specific date.

Cash Flow Statement​

Tracks the movement of cash in and out of your business, categorized into:

  • Operating Activities: Day-to-day business cash flows.
  • Investing Activities: Asset purchases and sales.
  • Financing Activities: Loans and capital contributions.

Trial Balance​

Lists all accounts and their debit/credit totals over a period. Used to verify that the books are balanced.

General Ledger​

A detailed chronological list of all transactions across every account. Useful for auditing and deep account analysis.

Contact & Aging Reports​

Contact Aging Summary​

Groups outstanding receivables (from customers) or payables (to vendors) by how long they've been overdue. Buckets: 0–30, 31–60, 61–90, 90+ days.

Contact Aging Details​

Same as the summary but broken down to individual invoice/bill level.

Contact Statement​

Generates a full transaction statement for a specific contact — useful for sharing with customers or vendors to settle disputes.

Contact Report / Contact Balance​

Overview of balances across all contacts, showing total receivable or payable per contact.

Account & Transaction Reports​

Account Transactions​

Shows all transactions posted to a specific account (e.g., all activity in your Sales Bank Account) in chronological order.

Payment Report​

Summary of all payments received or made within a date range, filterable by contact or payment mode.

Transaction Reports​

Detailed list of all transactions (invoices, bills, expenses, journals, etc.) with advanced filtering and grouping options.

Inventory Reports​

Stock Balance​

Shows the current quantity on hand and value of each item in inventory.

Stock Transactions​

Detailed log of every inventory movement (inward from bills, outward from invoices, adjustments).

Tax & Compliance Reports​

Tax Summary​

A summary of all taxes collected and paid across your transactions for a selected period, grouped by tax rate.

GSTR-1 (Outward Supplies)​

For Indian businesses — summary and detail of all sales transactions with GST, in the format required for filing GSTR-1.

GSTR-2 / Inward Supplies​

Summary of all purchase transactions with input tax credit (ITC) details.

GSTR-3B​

Monthly self-declaration of summary totals for outward supplies and input tax credit for the GSTR-3B filing.

See the dedicated GST Reports guide for filing instructions.

Report Categories at a Glance​

The Reports menu groups every report into categories. Here's how those categories map to the sections above:

CategoryWhat's in it
All ReportsEvery report in one searchable, favoritable list.
Financial ReportsP&L, Balance Sheet, Cash Flow, Trial Balance, General Ledger, 12-Month P&L, Profit & Loss by Item/Customer, and Budget vs Actual — see Core Financial Reports above.
Management ReportsCustomer and Vendor Balance, Aging Summary/Details, Customer/Vendor/Combined Statements, Bank Statement, and Invoice Profitability — see Contact & Aging Reports and Account & Transaction Reports above.
Sales ReportsSales by Customer/Item/Salesperson, Invoice Report, Estimate Report, Sales Order Report, Delivery Report, Payments Report, and Proforma Invoice Report.
Purchase ReportsPurchase Order Report, Purchase Bill Report, Expense Report, Vendor Payments Report, and Purchase by Item/Vendor.
Stock ReportsStock Balance and Stock Transactions — see Inventory Reports above. In-depth inventory reporting is outside the scope of this overview.
Tax ReportsGSTR-1/2/3B (India) or the Tax Summary Report (other countries) — see Tax & Compliance Reports above, and the dedicated Tax Summary & Reports guide for how these differ from the Tax Summary/Payments screen.
Audit ReportA full change log of who created, edited, or deleted records, and when — see the dedicated Audit Report guide.

Customizing Reports​

Most reports allow you to:

  • Filter by Date Range.
  • Filter by Contact, Account, or Item.
  • Group data by different dimensions (e.g., by month, by contact).
  • Export to PDF or Excel for further analysis or sharing.